Overview
As an organization admin, you have full control over your Hitler deployment. This guide covers everything you need to manage your organization effectively.Getting Started
Initial Setup Checklist
User Management
Viewing Users
Navigate to Users in the dashboard to see all organization members.| Column | Description |
|---|---|
| Name | User’s display name |
| Primary email address | |
| Role | Employee, Manager, or Admin |
| Status | Active or Inactive |
| Joined | Account creation date |
Creating Users
Users can be created manually by admins. New users are created with a temporary password and are forced to change it on first login. This enables onboarding users who haven’t signed in via Slack yet.Changing Roles
- Click on a user row to open details
- Select new role from dropdown
- Click Save Changes
Clear Bot DMs
From the Team page, admins can clear bot DM history for any user. Click on a team member and use the “Clear Bot DMs” action to remove all bot messages from that user’s Slack DM conversation.Deactivating Users
When someone leaves the organization:- Find user in the Users list
- Click Deactivate
- Confirm the action
- Cannot sign in
- Are removed from all reports
- Historical data is retained (for compliance)
Role Permissions
Employee
| Permission | Access |
|---|---|
| Own tasks | Full CRUD |
| Own moods | Full CRUD |
| Own journals | Full CRUD |
| Own flags | View only |
| Inquiries | Create and view own |
Manager
Everything Employee has, plus:| Permission | Access |
|---|---|
| Team tasks | View only |
| Team moods | Aggregated stats only |
| Team flags | View and resolve |
| Inquiries | Respond to team |
Admin
Everything Manager has, plus:| Permission | Access |
|---|---|
| User management | Full CRUD |
| Role assignment | Full control |
| Integrations | Connect/disconnect |
| Organization settings | Full control |
| Audit logs | Full access |
Organization Settings
General
- Organization Name - Displayed in emails and reports
- Timezone - Default timezone for the organization
- Logo - Custom branding (optional)
Notifications
Configure default notification settings:| Setting | Description | Default |
|---|---|---|
| Mood check-in time | When daily prompts are sent | 9:00 AM |
| Task reminder lead time | How early to remind | 1 hour |
| Weekly summary day | When summaries are sent | Monday |
| Weekly summary time | Time of summary | 9:00 AM |
Message Controls
Admins can individually toggle 11 message types on/off to control bot behavior:| Toggle | Description |
|---|---|
enableSubmissionDeadline | DM reminders for missing morning submissions |
enableClassificationDigest | Classification summary to ops channel |
enableEodNudge | EOD nudge posted to morning thread |
enableEodCollection | EOD collection and task status parsing |
enableDailyReport | Daily public + private reports |
enableWeeklyReport | Weekly reports on Friday |
enableMonthlyReport | Monthly report on last working day |
enableBlockerEscalation | Hourly blocker escalation checks |
enableThursdayCheckin | Thursday DMs to underperforming users |
enableDeadlineNudges | Proactive deadline nudge messages |
enableCardNotifications | Card (yellow/red) notification messages |
Privacy
Control data visibility:- Manager mood visibility - Aggregated only (recommended) or individual
- Data retention period - How long to keep inactive user data
- Export permissions - Who can export organization data
Integrations
Slack
See Slack Setup for detailed instructions. Key admin actions:- Install/reinstall the bot
- View connection status
- Disconnect integration
Pipeline Filters
The Pipeline page shows tasks organized by pipeline stages (customizable Kanban columns). Admins can filter by assignee, status, and stage to get a focused view of work across the organization.Analytics
Dashboard Metrics
The admin dashboard shows:Active Users
Users who interacted in the last 7 days
Mood Participation
Percentage logging moods regularly
Task Completion
Organization-wide completion rate
Active Flags
Open wellbeing flags requiring attention
Reports
Generate downloadable reports:- Engagement Report - User activity and participation
- Wellbeing Report - Anonymized mood trends
- Task Report - Productivity metrics
All reports are anonymized to protect individual privacy.
Audit Logs
Access audit logs via Settings → Audit Logs. Logged events include:- User sign-ins
- Role changes
- Integration connections
- Setting modifications
- Data exports
Log Retention
- Default: 90 days
- Enterprise: 1 year
- Custom retention available on request
Security
Best Practices
Limit Admin Access
Limit Admin Access
Only grant Admin role to those who need it. Most managers only need Manager role.
Regular Access Reviews
Regular Access Reviews
Periodically review user list and deactivate departed employees.
Monitor Audit Logs
Monitor Audit Logs
Check audit logs weekly for unusual activity.
Keep Integrations Updated
Keep Integrations Updated
Re-authenticate integrations if you suspect token compromise.
Data Security
- All data encrypted at rest (AES-256)
- TLS 1.3 for data in transit
- SOC 2 Type II compliant (Enterprise)
- GDPR compliant
Troubleshooting
User can't sign in
User can't sign in
- Verify user is Active in Users list
- Check their Slack workspace has Hitler installed
- Ensure email matches Slack profile
Bot not working
Bot not working
- Check integration status in Settings 2. Try reconnecting the integration 3. Verify bot is invited to channels
Missing users
Missing users
Users appear after their first sign-in. They don’t need to be manually added.
Data not syncing
Data not syncing
- Check your internet connection
- Verify API status at status.hitler.app
- Contact support if issues persist
Support
Documentation
Browse all documentation
Contact Support
Email our support team